You have probably already sent thousands of e-mails and no one complained about your writing style. This does not mean, however, that your e-mails are not the cause of the loss of your credibility or your precious time. List of the most common errors in e-mail communication was published by hrcommunication.com. They advise you to print it and keep it close to your computer.
1. Too long messages
No one reads long e-mails. Give yourself a maximum limit of 300 words for clear expression of your thoughts.
2. Too vague messages
People decide in a few seconds whether to read your e-mail or not. You should therefore use meaningful subjects and strong first sentences.
3. Too egocentric messages
Readers are interested in ideas and solutions pointed to them. Make sure that your messages contain more "yous" than "Is".
4. Too boring messages
Long paragraphs discourage readers form reading. Use short paragraphs and bullet points to summarize the important points at the end.
5. Too passive messages
Use verbs in active mode (subject performs the action).
6. Too heavy messages
Large amounts of attachments cause a sense of congestion by data among recipients. Therefore, attatch only really necessary information.
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